HR Onboarding Automation - Case Study - RoboHen
How RoboHen standardized employee onboarding workflows for a technology services company, reducing manual follow-ups and improving compliance with clear workflow logic and automated handoffs.
Industry
Technology Services
Function
Human Resources
The Challenge
Onboarding varied by manager and department.
Issues included:
- incomplete documentation
- delayed access provisioning
- missed compliance steps
- inconsistent employee experience
- manual follow-ups by HR
This created frustration and risk.
The Approach
RoboHen standardized onboarding with:
- clear onboarding steps
- role-based workflow paths
- approvals for sensitive actions
- automated handoffs between HR and IT
- audit logging for every employee
AI assisted document handling under strict rules.
The Results
- Faster and more consistent onboarding
- Complete documentation for every hire
- Reduced manual follow-ups
- Improved security and compliance
- Better experience for new employees
Why It Worked
- One clear workflow for all hires
- Human oversight at key points
- Predictable execution across teams
Next Steps
The workflow was extended to:
- role changes
- offboarding processes
Workflow Example: → View